Job Opportunity: Administrative Assistant to VP of Biblical Diversity - Orlando, FL

Job Title: Administrative Assistant to the VP of Biblical Diversity
Department: Diversity
Reports To: VP of Biblical Diversity
Staff Name: TBD
FLSA Status: Non-Exempt
Prepared By: Harold Lewis and Lisa Johnson
Prepared Date: 9/21/18

ABOUT CONVERGE
Converge is a movement of churches working to help people meet, know and follow Jesus. We do this by starting and strengthening churches together worldwide. For over 165 years we’ve helped churches bring life change to communities in the U.S. and around the world through church planting and discipleship multiplication, leadership training and coaching and global missions.

SUMMARY
1) As part of our One Mission, provide exceptional service to constituents in the Converge church strengthening family.
2) Assist the VP of Biblical Diversity with all projects, systems, and events, as requested.
3) Maintain accurate data bases, necessary records with a discipline of contacts and calendar.
4) Serve the overall One Mission by specialized duties as follows.

ESSENTIAL DUTIES & RESPONSIBILITIES
1. Provides administrative support for the VP of Biblical Diversity.
2. General Administration – Handles and coordinates correspondence, digital communications, phone inquiries and mailings. Completes, submits and maintains files for department expense reports. Uses our constituent management software CRM in the day to day management of information. Have a working knowledge and exercise use of social media (Facebook, Twitter, Instagram) and Google applications. Should be competent in Microsoft Word, Excel and other major Microsoft products.
3. Assists VP with travel arrangements – this can be comprehensive and can change at last minute. Willingness to adjust is essential
4. Positive Interaction with clientele - Our eleven district offices and over 1300 churches are under constant demands. We serve them with a positive attitude, even when they are not able to respond in a manner in which we prefer.
5. Ability to foresee details and administrative needs - In addition to assigned task, it is considered highly valued for the admin to foresee administrative needs before the director has even had a chance to think about it.
6. Budget – Will assist the VP in monitoring the budget updates and expenditures by using our financial software, Microsoft Dynamics Navision.
7. Research – Provides competent research, as needed, to help determine feasibility of projects and systems which impact Converge Diversity initiatives.
8. Volunteer Coordination – Coordinates limited administrative duties on behalf of volunteers associated with this office.
9. Manage Time Wisely – The VP is out town often. Expectation is high to maintain a level of trust in wise time management. This includes being ready to work at your desk at the agreed start time, clocking out for lunch, minimal use of personal social media/ texting and other personal matters on the clock, being proactive about work opportunities when prescribed assignments are caught up and while it is healthy to engage in office relationship, keeping this to a reasonable amount.
10. Periodic travel to attend various Converge functions is required. Other duties may be assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have complete familiarity with computer functions. This position may be required to use other software as technology changes. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE
Bachelor's degree (B. A.) from a four-year college or university; or two or more years related experience and/or training; or equivalent combination of education and experience. Demonstrates interest and takes initiative to attend learning and job training experiences.

This important Orlando, FL based position demands a competent and detail-oriented person who is willing to perform a wide variety of support and administrative services for the VP of Biblical Diversity. This position’s essential duties include general administration, managing travel arrangements, correspondence, and schedules as well as event planning and budget management. This position also involves significant direct contact with individuals and churches. It is a very team-oriented position, working in close daily cooperation with the current staff of the Converge Orlando office.
Please feel free to visit our web-site www.converge.org or send your resume to Lisa Johnson, Director of Human Resources at lisa.johnson@converge.org.
Converge is an equal opportunity employer. We are a “faith” organization and would expect any candidate would want to affirm and identify with our values and faith statement.

    Office

  • 2 Pine Tree Dr., Suite 510
  • Arden Hills, MN 55112